Why come to GECCO as a student?
GECCO offers a unique opportunity to increase your career profile by learning, competing, and publishing. Tutorials provided at no cost to conference attendees and competitions are unique to GECCO.
If you need help in finding your place at GECCO or on student related activities and opportunities, do not hesitate to contact Tea Tušar (see contact information at the bottom of the page), to support you on the way. Please specify [Student GECCO 2016] in the subject line.
Room Sharing
If you wish to cut down the lodging price by sharing a room with other students attending the conference (and split the room price accordingly), please contact the Student chair (see contact below), who will do her best to put you in contact with other students willing to share.
In case you share a room, fill in the student travel grant application form only after you will have a good estimate of the lodging cost.
Student Travel Grants
All full-time students are welcome to apply.
Important Dates
Applications accepted from Friday, March 25
Applications due by Thursday, April 21
Notifications by Wednesday, April 27
Important Information
Priority will be assigned based on participation at the conference (for example, students with full papers will have precedence before students with posters, which will have precedence before students with workshop papers). Therefore we advise to proceed with the registration only after receiving the notification of acceptance for your submissions. Note that only a part of the expenses will be covered (the amount depends on several factors and will be known only at notification time).
How to Apply
To apply for a student travel award:
- Submit an online application by the deadline;
- Input estimated travel and lodging expenses in your application;
- Submit proof of full-time student status (a clear, readable photocopy of a valid student ID).
You will not be allowed to save your submission for without uploading your proof of student status. Proof of full time student status can be a scan of your student ID, or a letter or other document from your professor or university that states you are a full time student. A copy of your class schedule is not a valid form of proof.
Covered Expenses
Acceptable reimbursable expenses are the expenses of traveling, which include:
- Transportation: air travel, other transportation to and/or from the conference, such as taxi, train, bus, car rental;
- Lodging: hotel/hostel/guest house or student dorm;
- Food.
Conference expenses which are not reimbursed by student travel awards include the conference registration fee.
Claiming an Award
As a condition of acceptance, travel award recipients will be required to submit (after the conference) a report of the expenses, with the original receipts included, to ACM. Detailed information will be sent by ACM to travel recipients after the notification. Please note it can take 3-6 weeks for you to receive your check from ACM headquarters.
About Original Receipts
- Air travel receipts: The easiest way to supply original receipts is to provide the receipt for your airline travel. If you purchased your airline ticket over the Internet, you must submit the printout of your email receipt and your original boarding pass from the city where your travel begins.
- Types of receipts: Acceptable receipts, other than for airline travel, include food, lodging, and other transportation (taxi, bus). No copies are accepted.
- Dates on receipts: Receipts other than for your airline tickets must have a date that coincides with traveling to or from the conference, or on conference days. For example, since GECCO 2016 will be held from July 20 through July 24, 2016, receipts other than for airline travel must be dated between July 19 and July 25, 2016.
- Invalid receipts: Your conference registration fee is not reimbursable.
Please take the time to understand the following: The ACM will not, under any circumstances, release a cheque without proper original receipts. There are absolutely no exceptions to this ACM rule.
ACM-W Scholarships for Attendance at Research Conferences
Target audience
ACM-W provides support for women undergraduate and graduate students in Computer Science and related programs to attend research conferences. This exposure to the CS research world can encourage a student to continue on to the next level (Undergraduate to Graduate, Masters to Ph.D., Ph.D. to an industry or academic position). The student does not have to present a paper at the conference she attends.
Offered Support
The ACM-W scholarships are divided between scholarships of up to $600 for intra-continental conference travel, and scholarships of up to $1200 for intercontinental conference travel.
Important Dates
Applications due by Friday, April 15
Notifications by Saturday, April 30
Application and selection
In order for an application to be considered for an award, each applicant must set up a free ACM web account in order to complete the application. During the application process, GECCO should be selected as conference choice. For further details on the scholarships, please refer to the ACM-W Scholarships for Attendance at Research Conferences page. Applications are submitted online at http://acm-w.acm.org/scholarA.cfm.
In order to get a glimpse of the ACM-W scholarship experience, you may refer to the testimonial of the ACM-W/Wipro Scholar, attending GECCO in 2012.
Students Workshop
Students have the possibility to present their work on a dedicated Student Workshop. Visit the student workshop website for more information.
Contact
